Tool inventory
Which AI screening tools you use, where they sit in the process, and which candidates they touch.
Checklist
Candidate notice readiness checklist
Work through this and you will know whether your current workflow can answer four questions: which notice went out, when, which version of the text, and what happened to it after you pressed send.
What the checklist reviews
Notice templates
Where your approved wording lives, who signs it off, and whether the old versions still exist.
Candidate data handling
Which candidate fields a notice actually needs, and whether you are holding more than that.
Delivery tracking
Whether bounces and failures come back from the email provider and land on the candidate's record.
Event history
Whether the history can be added to but not quietly rewritten later.
Evidence exports
Whether you could produce a file today showing the notice version, the candidate, the timestamps and the delivery status.
Use this before building or buying
Run it before you pick software, rebuild a workflow, or decide the spreadsheet will hold for another year. It shows you where your gaps are; what the law asks of you is your counsel's call.
Checklist form
Start the Checklist
Six questions on templates, candidate data, delivery tracking, event history and exports.
Next step
You will finish with a list of the places where your notice language, candidate data, delivery events and exports are not talking to each other.